What you can do today
Dues (needs manage_billing — the treasurer's capability) gives you:
- A list of billing accounts with balances
- A statement per account: charges, payments, and the running balance
One number, everywhere
The balance a treasurer sees on this screen is the number the family sees on their family home and the number the front desk sees when they walk up. There is no second ledger to reconcile, which is the whole reason the money lives in the same system as the roster.
Account states and what they do
| State | At the gate | At a meet | At the store |
|---|---|---|---|
| Square | Green | Green | Green |
| Past due | Yellow | Red | Green |
| Over credit limit | Yellow | Green | Red |
| On hold | Red | Red | Red |
That table is the interesting part of this article.
Past due is deliberately yellow at a gate. A 5:45am queue is the worst place in the world to collect a debt. It is red where money is genuinely committed — meet entries are remitted and non-refundable, so a club cannot enter a swimmer on an overdue account and get the money back.
A hold is red everywhere, because a hold is a deliberate act by the club rather than a drifting balance.
Recording an offline payment
Clubs take cash and bank transfers, and a system that cannot record one produces a treasurer's report nobody believes. Payments recorded against an account update the balance, the statement and the gate verdict together.
What is not built yet
- Families paying online. No card on file, no Pay button. Coming soon.
- Discount rules — sibling discounts, early-bird pricing, hardship rates. Today a discount is a charge you adjust by hand.
- Payment receipt and payment failed emails. See Announcements.
Related
- How money moves
- Dues, balances and receipts — the family's side