You have a club in SwimWin and an owner account. Here is the order that works. Each step links to the article that covers it properly.
1. Create the season
Everything hangs off a season — memberships, registration windows, dues, the schedule, the gate. A club with no current season has a front desk that says "season has not started" to every family that walks up.
Go to Seasons, create one, set the start and end dates and the registration window, then make it current. See Seasons.
2. Get your people in
Two routes, and most clubs use both:
- Open registration and let families enter themselves. This is the one that scales. See Registrations.
- Add households at the desk for the families who will not do it online.
Bulk import from a spreadsheet is not built yet — see Importing your club for what to do instead this season.
3. Publish your waivers
Nobody gets in the water without a signed, current waiver, so publish the documents before you open the doors. A waiver published with a material change invalidates every existing signature, which is correct and also very loud — do it before the season, not during it. See Waivers and forms.
4. Set the money up
Decide what a membership costs and connect payments. See How money moves and Dues and billing.
5. Hand out roles
Nobody should be sharing the owner login. Give the registrar registrar, the
treasurer treasurer, the front desk front_desk, and your coaches coach.
Roles are dated and audited, so October's handover is a permission change rather
than an archaeology project. See Roles and permissions.
6. Open the doors
Point families at your club site, open registration, and work the desk. See The front desk.
What is not in this list yet
Club settings — pool hours, guest-pass allowances, override limits, the gate policy knobs — exist in the system but do not have a screen you can edit them on. See Club settings. Ask SwimWin support to set them for now.